Event Rules & Guidelines | The Fort Town Night Run

Event Rules & Guideline

The following event rules and guidelines are intended to ensure the safety of all participants, to meet the requirements of local government permits and to be compliant with Athletics Canada recommendations for participant records and event liability.

Participation

As recommended by Athletics Canada, the Minimum Age Requirements is 14 years of age for a 10K.
Each participant must sign an event waiver before participating in the event. Registrants under 18 years of age must have a statement signed by a parent or legal guardian permitting participation. In addition, parents with children under 10 years age must accompany them on the 5K course.
Any participant seeking accommodations due to a disability must submit a written request to the Race Director. E-mail your request to forttownnightrun@gmail.com at least one (1) week prior to the event.
The Fort Town Night Run maintains a no refund and no deferment policy on all race entries and other offers. Exceptions to the policy may be made only in the event of military deployment, bereavement, or critical illness. In such cases, additional documentation may be required before a refund request is processed. All requests for exceptions must be made prior to the event.
Registration closure is determined and announced when event participation reaches the established participant capacity.

Registration & Race Kits Pick-Up

Participants must pick up their Race Kits during regularly scheduled hours.
A Race Kit (Bib, Timing Device, Safety pins, gear check bag and tag, Headlamp, and T-Shirt) will NOT be released without a valid Bib Confirmation e-mail and/or valid Photo ID.
Individuals will be able to pick up Race Kits on behalf of others, as long as the registrant provides the appropriate Bib Confirmation e-mail and/or permission letter.

Participant Conduct and Safety

Participants must follow instructions as given from all event officials including race directors, course marshals, medical personnel, and fire & police officials, throughout the duration of the event.
All participants are expected to conduct themselves in a professional and courteous manner towards the community and their fellow participants during their participation in the event. This means, for example, no alcohol consumption, urinating or defecating in public except in designated toilet facilities, participant obstruction anywhere on or near the course shall be strictly prohibited.
Every participant shall be provided with an event bib number, which shall be visibly worn on the front of the participant’s outermost layer during the event. The event bib number is to be worn as issued. No participant shall be permitted to participate in the event without the appropriate bib number.
The use of music devices (e.g. iPods), cell phones, cameras or similar devices by participants while in the event is strongly discouraged at this event. To enjoy all that our event has to offer and for the safety of all participants, the Fort Town Night Run encourages a headphone-free environment during the running of this event. Volunteers will be providing directions to help you to the finish line. The event officials reserve the right to disqualify any participant using such devices who poses a safety hazard on the course.
For the safety and enjoyment of all event participants, the courses are restricted to registered runners/walkers, wheelchair division participants and official race personnel only.
The use of wheeled devices by participants or any other person authorized to be on the course shall be strictly limited to (a) wheelchair division participants, (b) authorized course officials, and (c) authorized course marshals on bicycles. Skateboards, rollerblades, unauthorized bicycles or any other wheeled device will not be permitted on the course. Baby joggers and strollers are not permitted on the 1K Kids Fun Run course. However, participants who chose to use baby joggers and/or strollers in the 5K and 10K are asked to start towards the back of the pack at the start line, need to yield to faster runners and cannot impede other runners’ progress. The event officials reserve the right to disqualify any participant using such devices who poses a safety hazard on the course.
No dogs/pets allowed at the FTNR, except for service dogs. The Event Organizers may ask if a dog is a service animal and will respect and abide by Bill 80, Ontario Service Dogs Act, 2016. Event organizers reserve the right to ask animal owners to be removed from event areas (exception with service animals), especially in the event’s common spaces (e.g., start/finish area, Runners’ Area). Animal owners are encouraged to understand and abide by the By-Law 23-94 of the Corporation of the Town of Prescott (Being a by-law to prohibit and regulate the keeping of animals within Prescott).
Participants must begin the event during the official recognized starting times. The course will remain secured until the Official End vehicle crosses the finish line. At that time, the event is officially concluded, there will be no traffic protection and course Aid Stations will cease operations.
In order to avoid congestion, please try not to stop in front of a water station. Take your cup and keep moving forward or move to the side. Allow runners behind you to get their water.
Please keep the line chute area clear by continuing to jog or walk after crossing the finish line; wait for friends after the chute area.
Medical personnel authorized by the event may examine any participant who appears in distress. If, in the sole opinion of authorized medical personnel, it is in the best interest of the participant’s health and welfare, medical personnel may remove a participant from the event.
Participants must retire at once from the race if ordered to do so by a member of the event staff, medical staff, or any governmental authority, including fire and police officers.
Event officials reserve the right to delay, cancel or suspend the race due to factors in accordance with Emergency Protocol on severe emergencies and/or weather.
Participants should familiarize themselves with the Event Alert System (EAS) and adjust their race plans accordingly.
Participants are responsible for the recognition and understanding of event signage, symbols, and colours relating to participant warnings, maps facilities and directions.

The Start

All participants are responsible for knowing the race’s start time and check-in method. All participants must be present at the appointed time to receive instructions and to participate in the Official Start of the race.
Participants shall assemble in Fort Wellington for the race no less than 15 minutes prior to the race start.
All participants must be positioned behind the Official Start line and timing mat prior to the race start.
Line up according to your ability. If you are running an eight (8) plus minute kilometre pace, then you should not be in the front, as you might interfere with faster runners and potentially cause an accident. Participants with baby joggers and strollers are asked to position themselves at the back of the pack and be mindful of safety when running.

Course Monitoring

Any participants who refuses to follow the directions of event officials, including fire and police officials, city officials or course marshals, or who conduct themselves in an unsportsmanlike manner, or who is offensive by action or language to officials, volunteers, participants or spectators may be disqualified by the event and from future participation at the discretion of race officials.
No participant, after leaving the course, shall be allowed to re-join the race for gaining a place.
Any participant who has been found by a course marshal or event official to have gained an unfair advantage by intentionally shortening the race route (“cutting the course”) shall be immediately disqualified from the event.
Any person who participates in the event without a current official event bib number or timing advice, or a bib number or timing device not officially assigned to them, is subject to removal and disqualification from future events.
A hands-on medical examination during the progress of an event by officially designated medical personnel shall not be considered assistance and will not result in disqualification if participant is deemed medically fit.

Result Timing

All participants are assigned an electronic timing device prior to the event in their Race Kits.
Participants must wear their assigned timing device continuously to receive an accurate finish time.
Bib number must be visible and worn on the front of the torso to receive an accurate finish time.

Timing Disqualification

Participants found to be wearing two or more event-issued electronic timing devices during the race will be disqualified and their results will not be recorded.
All participant finish times are reviewed by race officials before times are designated official and published.
Participants must begin the event during the official recognized starting time in order to register an official course completion time.

Awards

Clock time (gun time) is the official time for determining 1st, 2nd, and 3rd overall place awards in both races.
Age group awards are based on one’s age on race day.
Age group and Team awards are based on official net time.

Exceptions

Any individual requesting a waiver of any of these rules from the event shall submit a written request no less than thirty (30) days prior to the event date specifying the nature of and the reasons for the request.

Amendments/Reservations/Acknowledgments

The GFTAC Trustees reserve the right, in accordance with the Risk Management Advisory Team, to modify, supplement or waive all or part of the event rules without notice.
Participants shall be bound by any modification or supplement of the event rules published prior to the event.
Failure to follow these event rules, as may be amended, will result in immediate disqualification, loss of awards and removal from official results.